Administrator, Facilities & Travel

Discover a Brighter Future 

At South32, we’re meeting the challenge of enabling a sustainable future through our focus on responsibly producing commodities critical for a low-carbon world.

As a collaborative, caring and inclusive company, there’s no better place to make a genuine difference. Together we’re making a positive, global impact that has the potential to change lives.

Whatever career path you choose, we’ll support you every step of the way to learn, grow and succeed. So join us, step towards a brighter future and leave your legacy.

ABOUT Hermosa

Hermosa, located approximately 75 miles south-east of Tucson, Arizona, is the only advanced mining project in the United States as of 2023 that could produce two federally designated critical minerals—manganese and zinc—as well as silver and lead. The project has the potential to help power the nation’s clean energy future, strengthen the domestic supply chain of critical minerals, grow the local economy, and improve lives in Santa Cruz County and the surrounding community for generations to come.

WHAT SOUTH32 OFFERS
•    Annual short-term incentive bonus that recognizes both your individual performance and the overall success of the business.
•    When you choose to contribute more into your retirement savings, South32 will match it up to a certain percentage.
•    South32 provides you with 4 weeks paid time off.
•    12 weeks full-paid parental leave for primary carers and 2 weeks full-paid parental leave for secondary carers

ABOUT THE ROLE

The purpose of this role is to provide comprehensive support to the Tucson office whilst ensuring compliance to established Workplace Operating Procedures. Acting as the first point of contract to the Tucson office, this role acts as the central point of contact managing incoming communications, directing inquiries, and providing administrative support for the Tucson office.

This role is based in Tucson, Arizona.

Other key responsibilities include, but aren’t limited to: 

•    Meet and greet clients and visitors
•    Act as the first point of contact for incoming phone queries, managing requests from staff and room bookings
•    Manage access and inductions for staff and visitors attending the Tucson office in line with established Workplace procedures and tools
•    Support the Specialist Facilities and Travel role in alignment with the Workplace Standard and operating documents.
•    Support with room and event setups
•    Sustain and monitor office utilization
•    Conduct floor walks and support Workplace control management activities
•    Sustain office supplies  
•    Support the Specialist Facilities and Travel role with ensuring compliance for all 3rd party maintenance activities and required documentation.
•    Provide advisory support for non-corporate offices as requested by Operations.
•    Assist with Workplace HSE checks and support in driving improvement opportunities relating to Workplace and business processes and procedures.
•    Ongoing identification, review, and supporting implementation on operational initiatives (facilities & travel)

ABOUT YOU 

You will have experience and demonstrate capability in the following: 
•    High School Diploma or GED
•    1-3 years of strong demonstrated experience in a similar or customer facing role.
•    Able to respond quickly to change and adopt a flexible/ innovative approach to problems and opportunities.
•    Demonstrated understanding of customer service principles including strong professional telephone manner i.e. listening, questioning, empathy, and professionalism.

•    Adequate hearing and verbal abilities to communicate effectively in person and by telephone
•    Ability to interpret queries and assist customers appropriately.
•    Demonstrated attention to detail including good key board skills, speed and accuracy.
•    Proficient in desktop applications such as Word, Excel, and Outlook.
•    Knowledge and experience in the use of a Computerized Maintenance Management System knowledge (CMMS).

•    Ability to lift, carry, push and pull up to 25 pounds

•    Ability to bend, kneel, reach

South32 is committed to building and maintaining an inclusive and diverse workforce that reflects the communities in which we operate.  We provide a recruitment process that is fair, equitable and accessible for all and we encourage candidates from all backgrounds to apply.