Subsidiary Company Secretary

South32 is a globally diversified mining and metals company. We produce bauxite, alumina, aluminium, energy and metallurgical coal, manganese, nickel, silver, lead and zinc at our operations in Australia, Southern Africa and South America.

We are also the owner of a high-grade zinc, lead and silver development option in North America and have several partnerships with junior explorers with a focus on base metals.

Our purpose is to make a difference by developing natural resources, improving people’s lives now and for generations to come.

We are trusted by our owners and partners to realise the potential of their resources.

The Company Secretary’s role is to:

• Provide timely and accurate Company Secretariat services to Australian-incorporated and selected overseas-incorporated Group subsidiaries;
• Manage overseas agents, advisors and directors who provide services and/or act on behalf of selected overseas entities;
• ensure relevant corporations/companies act statutory obligations are met, business interests of the companies are protected and good corporate governance is practiced;
• Observe agile corporate governance but within the bounds of all relevant laws and subject to the overarching South32 corporate standards, policies and processes as amended.

Accountabilities

• Provide cost effective and efficient company secretariat services to subsidiaries allocated to the role
• Ensure that South32 group entities comply with South32’s internal governance (policies, standards and procedures) and authorities frameworks;
• Maintain and retain accurate corporate statutory records and databases;
• Liaise with Treasury and other relevant functions to undertake regular capital management programmes in a timely manner;
• Provide company secretariat support specific ad-hoc projects as required (e.g. acquisition or divestment activities);
• Document all corporate/subsidiary company transactions and ensuring all relevant activities are recorded and extractable
• Organise director and shareholder (annual and extraordinary) general meetings as required
• Induct and provide advice to subsidiary company directors on their duties, actions and matters of good corporate governance, emerging laws (e.g. ESG, modern slavery) and respond as necessary;
• Manage and oversee relevant foreign legal advisers and company secretarial service providers
• Develop and update internal processes and procedures as needed to continuously capture learnings and refine cross-functional interactions
• Seek, engage and maintain relationships with relevant internal and external stakeholders;
• Provide general support for Secretariat-related activities as required

Qualifications, Skills & Experience

• Thorough knowledge of Corporations Act (Australia) and a general understanding of companies/corporations acts and regulations in overseas locations where the Group operates;
• A good understanding of:  duties of directors and officers; corporate constitutions or equivalent; member’s rights; and director’s meetings preparation and minuting
• Sound and through knowledge of company secretary duties, corporate governance practices and corporate regulations as they pertain to subsidiaries;
• Excellent communication and influencing skills and the ability to build collaborative relationships (both within all levels of the organisation as well as with external advisers as required);
• Exceptional attention to detail and highly effective organisational and time management skills.
• Ability to manage workload with competing deadlines and efficiently deliver business-focused governance advice.

What we offer you

• Flexible work schemes
• Competitive remuneration arrangements
• Education and Career Development
• Employee Share Plan

Location

This position will be based at our head office in the heart of the Perth CBD with state-of-the-art facilities that include secure bicycle parking, lockers and showers.

South32 embraces diversity and encourages applications from people of all backgrounds.