Personal Assistant - Global Services Centre (Internal/External)

Apply now Job no: 783866
Work type: Full Time - Permanent
Location: South Africa - Johannesburg

POSITION SYNOPSIS:

To provide effective administrative support to the Global Business Services team.

REQUIREMENTS:

  • Serious contenders will have a Grade 12 together with a National Diploma and a minimum of 3 years’ Secretarial or Team assistant experience, preferably in a global shared services environment.
  • Experience in Microsoft Office suite (MS Excel, MS PowerPoint, MS Word and Outlook) is essential;
  • Strong communication skills are essential;
  • Demonstrated written and verbal English language proficiency is essential.

CORE ACCOUNTABILITIES:

  • Reporting to the Vice President Global Business Services, the successful candidate will be required to work across a broad stakeholder base while supporting the whole of the Global Business Services Team;
  • Meeting preparation, facility booking, minutes, and action tracking;
  • Office supplies management (proactively) including stationery;
  • Various reconciliation tasks required to support consultant contracts and team commercial accruals;
  • Development of graphs and presentations from moderate levels of analysis to support the team (with team guidance);
  • Proactively interacts with other relevant Personal and Team Assistants;
  • Travel arrangement planning and booking as required;
  • Assist in the coordination of new employee on-boarding for the department;
  • Management of various mentoring sessions facilitated across the team;
  • Plan out and facilitate VIP visitor sessions as required (e.g. Make the necessary arrangements to support visiting representatives from other South32 offices);
  • Facilitate social and team building activities;
  • Maintain professional telephone skills, etiquette and the South32 company image.

 

Advertised: South Africa Standard Time
Applications close: South Africa Standard Time

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